Thank You Note Etiquette: When to Send Them and How to Write Them

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Being grateful isn't just polite. Research shows giving thanks boosts your mood, health, and overall well-being. 

We underestimate the power of a good thank you note. Not only does it show others how much we appreciate their time and generosity, but it makes us feel happier as well.

When it comes to crafting the perfect thank you note, don't stress about thank you note etiquette. 

We've compiled a list of when you should send out thank you letters and what to include, so you can get your thank you notes just right.

When to Send a Thank You Note

There are a variety of reasons to send a thank you note. You may do so to thank someone for a gift or to show appreciation for their time. 

A few of the most common occasions to send a thank you note include:

  • When someone hosts an event in your honor
  • Following a job interview
  • After someone gives you a gift
  • After you have been a house guest
  • To show appreciation for companionship or for offering assistance
  • For guests following a wedding or formal event

To ensure your note is received promptly, always send the thank you note as soon as possible. The longer you wait, the less effective your card will be.

Following a job interview, send your thank you note within 24 hours. Wedding thank you letters should arrive within six weeks of the wedding date. All other gifts and event thank you letters should be received within four weeks.

If you're in need of stationery, you can find a variety of free save the date here that are perfect for your thank you letters.

What to Include in Your Thank You Note

Thank you notes should be short, simple, and sincere. Don't send out generic thank you cards that are the same for everyone. Instead, personalize each one for the particular recipient.

Make a specific reference to the gift or event you are sending the card about. If the note is for a particular item, mention how you will use the gift. If the letter is following an event, write about a particular moment you remember from that day. If the note is for a job interview, discuss something from your interview that will help you stand out against other applicants.

Thank you notes should be addressed to whoever signed your gift card or attended your event. It's acceptable to send one note to a couple. If a family was involved, address the letter to the parents and mention the extended family members in the body of your thank you note.

Above all, make sure the thank you note reflects your personality and the theme of the event. Formal thank you notes should be reserved for weddings, corporate events, and job interviews. 

Keep Up with Thank You Note Etiquette

A thank you note goes a long way, just be sure to follow proper thank you note etiquette when crafting your letters. Remember that being prompt and sincere are two of the most important aspects of a thank you note.

And of course, don't forget to have fun! Writing thank you notes should lift your mood and be a fun experience for both the sender and the recipient.

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