5 Tips To Write A Welcome Email To New Employees

tips write welcome email new employees hiring onboarding process

The first day at a new job is most of the times very stressful. You are in a new environment, surrounded by people you don’t know, and you will be facing new expectations. You cannot feel comfortable in a situation like this, right? However, even though it takes a bit to accommodate the new working environment and position, there are some details which can make you feel more comfortable. 

Receiving a welcome email from your new manager is one of these elements which will reassure you that you made the right decision accepting the job. What if you are the manager today and you have to welcome a new team member? What would you add in your welcoming email? Keep reading this article and find out which are the best five tips to follow if you want to write a nice welcome email to your new employees. 

5 Tips to Write a Welcome Email to New Employees 

1. Introduce yourself Tell your new employees more about yourself. Let them know a bit more about your hobbies, interests, and professional trajectory. Talk briefly about your journey in the company and how you see the future for your department. Moreover, you can also show more empathy and talk about your first days in the company. Let your new employee get closer and share some funny events from your beginnings at the job. 

On the other hand, you should also be careful to not share too much information about yourself in the welcome email as you will know each other better in time. You can also share in the introduction how happy you are about him or her joining the team. If you feel you don’t have enough talent or inspiration to write the welcome email, you can always use writing tools or collaborate with teams of professional writers. Below is a list of writing and non- writing tools you can choose from: 

• RewardEssays – you can collaborate with the professional writers to help you keep a positive tone and structure the welcoming email easier. 

 SupremeDissertations – you can have an initial discussion with the team of writers and give them a clear structure of what you want to include in the email. They will do the rest and amaze your new employees with a nice welcoming email. 

 Grammarly – if you write the email yourself, you can use this tool to correct any grammar or spelling errors. 

 Grab My Essay - you can count on the writers at Grab My Essay who have the necessary skills and resources to create an impressive welcoming email for your new employees. 

2. Include First Day Instructions 

Apart from helping the new employee get rid of stress and emotions, the welcoming email should be also practical. Thus, you can include some of the most important things he or she should know. For example, you can include relevant details about the office space, parking lots, and working schedule. You can also include an office plan, marking some of the most important rooms your employee needs to know about. 

You can also talk about the working equipment, letting him know when he will receive it, what tools he will use and how he can use them. Moreover, you can also mention the company’s schedule for a lunch break and the nearby facilities where he can eat. You can make your work a lot easier by using various tools like HotEssayService or Evernote to help you write the email and keep your ideas organized. 

3. Show How Excited You Are 

You can make your new employees get comfortable faster by showing them how excited you are to have them in your team. You should keep a friendly tone and give them details about the team they are going to join. Use the appropriate words to relax and overcome the fear of trying something new. For example, you can start your welcoming email with “Congratulations” or “Welcome” and make them feel motivated to give the best from the first day at work. 

In addition, you can use the first person in the entire email and make them feel like you are in front of them. This is how you will help them connect easier to the environment and start trusting you. The first impression always matters. So, use the welcoming email as the most powerful tool to help you get closer to your employees. 

4. Attach The Onboarding Agenda 

The welcoming email should be also very practical. Apart from introducing information about the parking, equipment, or lunch facilities, this email is a good opportunity to also give details on how the onboarding process is going to occur. You can include the first-day agenda in the last paragraph of your email. 

What is more, if you also wish them to do something in particular on the first day, then you can use the closing paragraph to give such instructions. It is very important to be clear from the beginning with your new employees. Remember that they don’t know the working environment and structure very well. Thus, any direction is extremely useful for them. 

5. Ask Them If They Have Any Questions 

It is very important to have good communication with your employees and make them feel that they can ask you anything they want. Therefore, the welcoming email should also open the door to collaboration. You can include your contact details and encourage your new employee to contact you in case he has any concerns or questions. You can also mention some members of your team who can help him with certain activities. This is a good method to break any barriers to communication and encourage your new employee to contact you and speak his mind. 

Even though you have plenty of experience, the first days at the job will be always stressful. There are a lot of papers to fill out, people to meet and discover, and activities you have to learn. Therefore, a welcome email is exactly what you need to feel comfortable and get excited about your new job. A welcoming email will also help you release any anxieties and fears that come together with the new position. 

Author Biography: Bridgette Hernandez is a Master in Anthropology who is interested in writing and planning to publish her own book in the nearest future. She finished her study last year but is already a true expert when it comes to presenting text in a creative and understandable manner. The texts she writes at IsAccurate are always informative, based on qualitative research but nevertheless pleasant to read.


I hope you enjoyed this blog post about helpful hacks when writing welcome emails to new employees joining your company.

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