What is the Purpose of the I-9 Form?

purpose i9 form employee eligibility verification form advice for employers

For some employers, an I-9 form can be a mystery. It's a relatively simple piece of paperwork, but it's important for employers to be aware of. Failure to complete the form can result in serious consequences. 

To help keep you informed and protected, here is some helpful advice for employers when it comes to an I-9 form. 

What Is an I-9 Form? 

An I-9 form is known as the Employee Eligibility Verification Form used to verify the identity of an individual hired for a job in the United States. It's mandatory for employers and employees to complete this form. 

The purpose of the form is to verify both the identity of the employee and the authorization of their employment. In completing this form, employers should make sure the documents presented show proof of identity and citizenship. 

Employers are required to keep I-9 forms for at least three years following the date of employment. If the employment date ends before three years, employers must keep the form for at least one year following the employee's dismissal. 

Before completing an I-9 form, employers must verify that their employees are a U.S. citizen, a non-U.S. citizen national, a lawful permanent resident, or an alien authorized to work. 

What Is the Process for Completing an I-9 Form? 

Section 1 of an I-9 form is filled out by the employee and employees should review this section, ensuring that all the necessary fields are complete. Section 2 of the form should be completed by the employer. 

Employers should also complete Section 3 as necessary. Section 3 of the form refers to the rehiring and re-verification of employees. 

What Are Common Mistakes Made In the Completion of an I-9 Form? 

Some important employment advice for employers is to be aware of common mistakes made during the completion of I-9 forms. A common mistake is the failure to ensure that employees complete Section 1 during the first day of employment. 

Another common mistake is the failure to double-check that the employee properly completed Section 1. Employers may also forget to complete Section 2 by the third business day (required by ICE). 

To avoid these mistakes, it's important to have informed personnel working on these forms. Don't allow any employees to complete the form on your behalf that aren't aware of the processes and rules. Beyond anything else, never accept fraudulent documents and always investigate suspicious items. 

Visit the official IRS website for more information related to I-9 forms. 

Use This Expert Advice for Employers to Complete an I-9 Form 

This is advice for employers to use when completing and turning in I-9 forms. I-9 forms are important for employment and it's not something you want to overlook as an employer. 

Neglecting I-9 forms can get you in serious trouble down the line. 

So, why not go through your employee paperwork and make sure you have all the boxes checked off? The last thing you want to do is ignore this, and have to answer to ICE

If you're interested in more articles similar to this, be sure to check out the rest of our blog. We cover a wide range of topics that you're sure to find helpful! Visit the HR section of the Bootstrap Business Blog to learn more about advice for employees and managers.

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