The administration and accounting of any company, regardless of its number of customers or employees, is a decisive factor for the success of the business.
In this way, obtaining a good accounting service that accompanies you on the important journey involved in running your business should be a priority in your list of obligations and responsibilities, since this advisor will become your strategic partner. Break the paradigm that only serves to pay taxes!
Excellent accounting advice can help you increase the capital of your company, and this is achieved by finding resources in business exchanges and developing the best strategies for your company to pay just the taxes that correspond to pay. If you’re planning to go for a hospitality accounting in Sydney, the following tips will help you with decision making.
How To Choose The Best Accounting Advice Firm?
Since it is a fundamental piece for the growth of your company, you must make a deep analysis of the alternatives. This work must include the training and certificates of the professionals who will support you, as well as their level of updates and specialties.
An accounting or tax advisor should also presume a list of competencies, to ensure that you are a complete professional in every way. We have highlighted some of these capabilities: he must make the complex terms understandable, he must have the ability to orchestrate the entire administrative and accounting system of your company, he must also make the statements, prepare the payroll and to do it in a really professional way, he has to stay up to date on all the changes, adjustments and updates constantly presented by the various authorities, both federal and state.
There Is A Catch!
On many occasions, the company accountant is saturated in his daily work, so it is advisable to support him with a team of professionals that strengthen their work and with this, the company is strengthened.
Therefore, outsourcing is an excellent alternative. This support must always be at your disposal, regardless of whether it is in person, by telephone or even by email... and that is almost not offered by the offices.
To choose the best team you need to know your experience if you have recommendations that guarantee your performance and that your members are duly certified.
Actually, choosing the best professional firm is easier than you think. Businesses use outsourcing, most often in the financial/accounting, personnel, legal and marketing fields. If outsourcing is properly applied, the ability to transfer certain business functions to a third-party organization or a third-party specialist can be very beneficial and convenient for the business.
What services can an outsourcing company provide? What to pay attention not to make a mistake with the choice? What to consider when outsourcing cooperation to get the most out of it?
Step 1: What To Count On?
As a rule, an outsourcing company performs the following scope of work under an accounting outsourcing agreement:
• Work with primary documentation: forms invoices, acts of work performed, invoices, bank documents; draws up cash documents; capitalizes documents from suppliers and sellers
• Reflects all operations on accounts of accounting and tax accounting in accounting programs
• Accrues wages, calculates vacation pay, sick leave, maternity, bonus, various types of compensations and other payments to the client’s employees and, accordingly, all “salary” taxes from these accruals
• Generates and submits tax and accounting reports to tax authorities, extra-budgetary funds, statistics agencies, and other government agencies
• Advises clients on emerging issues regarding tax optimization and possible tax risks
• Represents the interests of the client in tax authorities (as agreed with the client - prepares answers to letters from the Federal Tax Service, provides and requests information, contacts with inspectors, etc.)
In addition, accounting outsourcing companies offer their customers additional options: remote access to accounting programs, participate in client meetings, go on business trips, participate in inventory taking, etc.
Step 2: How To Choose An Outsourcer?
Before giving the accounting to a third-party organization, you need to determine whether it is worth it. in your case: whether there will be tangible financial savings in wages and other expenses for regular accounting staff compared to the cost of paying for the services of an outsourcing company. Typically, cost savings are considered a good indicator of savings for a company when outsourcing accounting.
Select several companies offering their services in the accounting outsourcing market. This can be done through search engines on the Internet, get recommendations from colleagues, pay attention to ratings, articles in professional magazines, etc.
When you have formed a "pool" of outsourcing companies, then evaluate them according to the following criteria:
Pay Attention To The Period Of Existence Of The Company And Its Reputation
Check out customer reviews. Look for reviews posted not only on the website of the company itself but also on other sites and forums, ask the opinion of colleagues. So, you get more objective information and can clarify for yourself when meeting with the company manager its “weaknesses”.
Pay attention to the transparency and comprehensibility of prices for services. Often, the small cost of a service covers the fragmentation of the service itself into small components so that the potential customer responds positively to the lower cost, but as a result, the low price of the service you are interested in can lead your company to a higher price for the service.
• Are there not only accounting specialists in the outsourcing company, but also employees of related specialties: lawyers, personnel officers, etc.
• Does the company have a website, how it is ranked in the search results (a good indicator is the first/second page in the search engine), its informational renewability, whether the website contains contacts and the address of the location, is there a convenient and efficient way of communication, etc.
• Will the managers be able to send you an e-mail template of the contract for review and analysis in a convenient environment for you? The desire of managers to make you certainly drive up to the company’s office and study/sign the contract on the spot should alert you.
The next step in selecting an outsourcing company: personally, visit the office, look at the real working conditions of employees, evaluate their level of competence and business communication skills. The basement in the industrial zone is hardly evidence of the financial stability of the company and concern for employees. From such a company you also should not expect vigilant care for you.
Talk to the head of the accounting department or the employee who will be assigned to your company, evaluate how they are talking to you and how clearly they answer your questions. Find out how the interaction mechanism will be built, how the exchange of documentation and information will take place, and also how the control will be exercised over the correctness of accounting.
The cost of highly qualified staff always costs money. A company that offers to keep records for you at the cost of a theater ticket will definitely not be able to provide qualified service to a real working business with turnover.
Step 3: What Is Required Of You?
You have decided on an outsourcing company and are ready to conclude an agreement. At the initial and subsequent stages of working with outsourcers, you will be required (except for timely payment under the contract) to comply with the three rules. Then you will get the maximum benefit from working with an outsourcing company.
Keep in mind that at the initial stage of work, the employees of the outsourcing company will always ask you questions regarding your business. It may tire, but these questions are not endless - they need your answers in order to understand the specifics of the business and build accounting correctly.
You should be assigned the staff responsible for the timely provision of primary documentation for processing. It is very important. Amounts of taxes are formed on the basis of documents provided by you. If the documentation is not provided in full or at the wrong time, the financial result will be incorrect, the amount of taxes will be higher, and the company's profit will be lower compared to the expected results.
It is advisable to provide the contracts that you plan to conclude with your suppliers or customers at the stage of discussing the terms of transactions so that the outsourcer can help you assess possible tax risks.
When the interaction with the outsourcing company is debugged, then you will have a reasonable trust in the professionals, and you will see savings and order in your accounting. There is no need to rush with trust, because if an accounting outsourcing company is qualified, then the trust will appear itself. Learn more about choosing the right accountant for your business.
Conclusion
The criterion for successful cooperation with an outsourcing company is that you can be calm for the financial security of your company and be able to focus your efforts on achieving higher peaks in your business.
