Essential Tips For Salesforce Admins To Enjoy A User-friendly Org Experience

tips salesforce admins improve user-friendly org experience

There is no doubt that Salesforce is now the most powerful CRM tool, and you can make use of it for everything related to business processes to make it run effectively. To make it optimally user- friendly, it is crucial to set it up properly and adapt it efficiently to get the users engaged. Even though there are hundreds of cool user-friendly features on this platform, you need to ensure that the setup is done efficiently. In many cases, the basic things which weren't taken care of or forgotten at the first point tend to become severe later. 

If you are into Salesforce administration, then the following points could be your quick wins, which will ultimately make the entire Salesforce experience much enjoyable and process administration on this platform much easier for all levels of users. Once implemented well, you may also benefit from dealing with fewer complications and complaints later as your users also start to love using Salesforce overtime. 

Salesforce Admin Tips 

1. Make All The Fields More Understandable 

The users who are onto Salesforce-based administration should understand it clearly as to what type of data they are dealing with and how to enter these into each of the fields. Be default; the field names may not be self-explanatory. So, you have to provide some explanations for it in order to make it easier to be understood by the users. 

Experts recommend the admins to do it by putting yourself into the shoes of the users. Consider these questions from the user point of view as: 

• Which information they have to remember while working on Salesforce? 

• Which fields are difficult to understand, and what heads could be put at best? 

• Which areas they may be exploring the most, and how to present these effectively? 

If there are any fields that are left as read-only or there is a formula put in place, then it is ideal for adding some help text to explain what criteria they could use to see the value. Also, limited the number of fields to the baseline length and also setting the proper format for alphanumeric fields too will help to reduce any chance for the users to make a mistake and thereby ensure that the data provided by users is accurate. 

2. Keep The Layouts Basic And Clean 

It is always tedious to enter data into Salesforce, and the users rarely find it interesting. So, it is advisable to help them to focus more on what is most important by keeping the layouts organized and clean. For this, you can start with customization of the layouts as well as the list views so that the display is focused on the most important fields for the users to identify the records they search for instantly. 

The users have to look at the on-page layout to see the relevant information, which will help them avoid the clutter with many things to look for and click for at a time. To make it more pleasing, you may try to hide the buttons and fields which the users don’t actually need here. For example, some fields may only be relevant for reports, so it could be hidden at the initial view. 

For all the pages, you may just keep only the necessary lists. For example, activities could b displayed at each object, but it will be good for the users if you display those only on the objects related to corresponding activities. Also, don't forget to customize the related lists to get the most important fields displayed. You may also set the respective order for the records and sort it on each linked list. 

3. Ideal To Start With The Most Restrictive Version Of Each User Profile 

The number of actions Salesforce users needs to accomplish, the more difficult it will be for them to remember the steps in order, especially for those who are new onto the platform. As the consultants at Flosum.com point out, if these steps are not properly understood and effectively followed, then the users also may get frustrated, and ultimately the data will be messy. 

In order to avoid this, admins can ideally start with the most restrictive version for each of the user profiles. This approach will help the users to just perform the right course of action at the right time. Creating user profiles with restricted access could be an ideal practice as it is possible to grant further permissions later based on the growing needs. On the other hand, if you tend to grand more permission to the users than what they actually need, then there are chances that they will ultimately mess up things, and you will be left with a chaos of data cleansing. 

While considering this, it is also critical for the admins to actively use the field-level and object-level security, too, as by hiding fields or objects which some users may not have to see or change. Based on the hierarchical level of users, you may have to hide some fields from each profile which they don't have to see or need not have to access given information. Doing it properly will help avoid user distraction and help them to be more relevant and focused on Salesforce, along with ensuring data confidentiality. 

4. Leveraging The Scope Of Automation 

No doubt that automation is the coolest feature of Salesforce with which you can easily automate any process, which helps to save time and effort and allow organizations to function more efficiently. This is an obvious thing, but being stressed for the importance of automation every single step and action by avoiding any manual interference. As it helps to reduce man-hours at work significantly (allowing you more time for you to manage your cryptocurrency trading on Virgo CX or gift giving with Giftly's best same day delivery gifts), the users will also simply love to use Salesforce for getting the administrative works done much faster and more effectively. 

Once implemented, always remember not to let the users perform all these actions again manually unless it is necessary to do some auditing of the data and processes. Always ensure that you avoid duplication of records on the Salesforce orgs and make sure the data is accurate. 

Conclusion

Along with these, you may also use automation in order to hide, display, or specify the read- only fields on meeting a certain set criterion. Defining a proper workflow and maintaining a process builder in place will also help you to update the record types and page layouts related to it. You can also lock and unlock the fields on the opportunities page on getting it closed or open in order to keep a record open or get it closed for no more updating. All of this automation will help your business a great deal, whether you are a sales organization, retailer, or LaserMarkTech.com. Salesforce has you covered! 

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