Have you been relying on an old office printer? Are you sick of all the paper jams, expensive ink cartridges, and inefficiencies of old printers?
If you are prioritizing digital tools, you may be neglecting your office's printing needs. Going paperless has its benefits for efficiency and the environment. However, consumer habits and occasional technical issues are considerable drawbacks.
A years-old officer printer can't keep up with your printing jobs for long either. It is recommended for businesses to upgrade their technologies every three years. Due to the fast pace and growing competition in the economy, you need updated and quality tools for fast printing jobs, such as printer inks and the right paper products.
Not sure if you should invest in a new office printer? Here are the reasons exactly why you need a quality printer for office printing. Read on to discover more about the power of proficient printing!
Increased Productivity
Old printers can be potential bottlenecks for your office's work. One of the biggest disadvantages of old printers is slowness.
This wouldn't be an issue for one or smaller printing tasks. It becomes a serious problem when a business has to print out several documents at a time. If your office staff must wait in line to print documents, consider how much it impacts work in the long run.
Outsourcing your printing jobs to others with quality printers would also be unwise. You won't have control over printing time either, having to wait days or weeks to get your documents. It would also cost you more money besides time. This is something to think about especially if you are doing highly specialized print jobs. For example, if you are printing on garments it's worth buying a more expensive-durable printer that can do the work for cheaper rather than having to outsource production.
When it comes to office printing, you will want speed, control, and cost-effectiveness. Investing in your own quality printer can improve workers' efficiency and morale. By reducing your office's frustrations, you increase productivity and cut costs.
Catering to All Your Clients
Your paperless solutions may work for your office needs. However, they don't guarantee the satisfaction of your customers or partners. They may not be on board with going paperless yet, and this can cause problems.
Consider if you went paperless by delivering invoices online via PDF. You may end up excluding clients who are non-tech savvy and only use paper transactions. A recent report says that most consumers still prefer paper statements.
By going paperless, you are limiting the reach and success of your business. If you want your products and services to reach everyone, you'll have to use every platform. This means relying on traditional paper besides online marketing.
Brochures, pamphlets, and other print materials are still effective if you want to connect with people. You can also send out physical mail or coupons to customers. This would be great to show your dedication to your clients.
Even in the digital age, paper material remains necessary and more convenient for some. Do you want your business to cater to a wide demographic? Stay inclusive and ensure that you meet all their needs.
Hard Copies Can Outlast Digital Files
The danger of relying on pure digital file storage is that computers can get corrupted. In the worst case, you can lose important information related to your business. Cyberattacks happen every year, meaning you can lose sensitive information.
You don't have to keep hard copies of every single document your business creates. However, keeping hard copies of your company's most essential data is necessary. You need reliable office printers to print important files.
This includes sensitive data like accounting, employee information, and company policies. Computer security has improved over the years, and cloud storage is a great tool. Still, having records on paper documents is a foolproof method for file storage.
The longevity and feel of a physical copy isn't something screens can replicate. It may be subjective, yet some people find it easier to work with documents they can touch and markup. Allowing your staff to work on paper offers the potential to increase work productivity.
Better Features and Convenience
A quality modern printer, like the ones available at Gulf Coast Printing, has all the functions you need for your office's printing jobs. With only one piece of equipment, you can copy, print, scan, fax, and share documents. A quality printer's versatility can streamline your business workflow and help it grow.
Today's quality printers offer greater equipment connectivity. This is part of managed print solutions, which is a significant productivity enhancement.
Modern printers have access to the internet. This allows employees to use their phones, tablets, or laptops to print documents. They can also connect to cloud services and your company's network.
All these allow for greater accessibility and convenience. A shared network of printers can reduce your general office expenses and maintenance.
These features are good reasons to invest in a quality printer. If you're interested, see more on print fleet management.
Business Expansion Means More Printing Jobs
As your business grows, you will need to print more volumes of documents. Whether it is accounting, sales, or service, sticking to your old printers is counterproductive to growth. Over time, the expenses of growing printing needs will mount.
Since your office's printing jobs increase as you grow, so does the cost of your utility bills. You will want your office printer to be energy efficient to cut your electricity costs.
A higher volume of printed materials also means more ink. A printer that uses too much ink or runs out of it too fast is an office hassle. Besides offering speed, volume, and quality prints, an upgraded printer will be resource-efficient.
Make sure that as your business grows, your printing capacities keep up. Being complacent with a printer that "still works" can harm your business' advances.
Get a Quality Printer for Your Office Printing Now!
An old printer or paperless solutions can be reliable and convenient. Yet as your business grows, your printing jobs demand more. You need a printer that is versatile and can offer the best accessibility for your office staff.
Remember, paper documents are still important in business. If you want to maximize your potential and advantages, investing in a quality printer is important.
Want more tips on maximizing office productivity and improving printing jobs productivity? Read more of our office equipment and business printer guides here!
