Key Benefits Of Virtual Phone Numbers For Businesses

key benefits virtual phone numbers for businesses telephone systems

A well-known fact in any business, may it be small scale, large scale, or a corporation, is that its success completely relies on the effectiveness of communication. Of course, to establish loyalty and trust, your clients must sense a prior personal involvement with your business as a provider. 

When putting up a business, it's natural to have startup problems. Soon as it expands, you'll begin to deal with the stress and troubles of late at night calls that interrupt your private time. Another point to stress out is messages on your private mobile number from unknown people. If you're a businessman, you're more likely to use your private number, too. At some point, perhaps you would be confused if a call or the text message is about personal matters or of business. 

Using cellular phones and having many contact numbers for business communications may be a difficult subject to deal with. That’s why securing a virtual phone number for your business would help. 

Virtual phone numbers for business sticks to be the perfect treat for reducing unfortunate scenarios stated above. With virtual phone numbers, you can dial any phone number that's linked with your device or company's phone. Aside from that, there would be no need for you to hand in your personal and private phone numbers in case a client asks where to reach you in availing products or services from your business. 

Yet, the key benefits of virtual phone numbers for businesses aren't just limited to that. The following are helpful perks from getting a virtual phone number for your business: 

1. A Virtual Number Isn't Limited To A Specific Number 

Keeping a business steady and going is not an easy task, and phone numbers shouldn't add those cumbersome tasks. However, at some point, given your busy schedule, you might overlook the limits of a standard phone number and end up using that number in different ways. 

For example, you might use the phone number to call your supplier and use it the next day to call your staff for a meeting. That very same phone number is also what you've used to set up an appointment with your client. Thus, whenever you receive a call, you'll be confused if it's the client, the supplier, or one of your staff. 

Such instances shouldn't be seen as your base station for all modes of communication within and outside your company. You may use a virtual phone number, like the ones from Call Cowboy, and try sending calls on numbers of different addresses instead of creating a single phone number. All you got to do is have a good setup for it to work better for your business. 

For starters, if you've had a specific number as a primary business number that clients can contact you, set an automated phone system to take all the important calls immediately, including all your employee's mobile phones. 

2. Can Be Used In Multiple Types Of Setup 

There are several ways of how a virtual phone number can manage a network. If you'd like a full standard setup, wherein your multiple virtual numbers can call from a single device, that would be possible. You can also have it set up to be used by multiple devices or any configurations that would best fit your business' needs. 

The point is, a virtual phone has many options for a different type of set up. These devices can also be of almost any form of mobile, landline telephones, or cellular phones. 

Far beyond making phone calls, a virtual phone number operates as with a normal phone number. Users may call any number or any company contacts by showing its virtual number and outgoing caller ID. 

3. Provides Real Quick Set-Ups 

Considering that virtual phone numbers are accessible in many ways and could be set up in multiple devices, service providers don't take much time for setups. 

A dynamic Voice Over Internet Protocol (VOIP) system only requires a plug and play installation as it functions as a cloud system. Essentially, almost all VOIP providers are established, installed, and sets up virtual contact information for just a couple of minutes. 

4. Getting Rid Of Landlines 

After knowing that virtual phone numbers can be configured to suit any devices, and installation is quite easy, you can now get rid of your landlines. 

A few things that you could benefit in giving up your landlines for your business is that you can be more productive in managing your business connections. You can communicate by using more updated and widely used modes of communication, cutting costs from your business expenses. 

Landlines have a very limited effect when it comes to helping you have better communication with clients, suppliers, staff, or investors. Consider handling all your calls by having a virtual number that would meet all the needs of business communicating. With such numbers at place, you can manage any device for your business. 

5. Cuts Unnecessary Costs 

Virtual phone systems have cheaper charges than typically local-based lines, internet, and overseas call providers. Not only that, but it renders a running and trusted phone network system to be more cost-effective. 

In having internet-based lines for communications, you'll receive charges for services you've consumed, hence using virtual landline will save you from such costs. 

Your virtual number is stored in a cloud server, so there's no need to avail of expensive consumables. Even systems maintenance is provided, and fewer installation costs are charged. 

6. Cost-Saving On International Calls 

It's more cost-efficient for you and your clients to make and receive calls using a virtual phone number. With international calls, it’s the clients that often pay the costs of calling a local number. As a component of the virtual phone number systems, you may take advantage of low- cost charge rates. 

Especially if clients wish to reach you, but don't have room for extra expenses, the additional costs will prevent them from conducting business with you. 

7. Offers Multiple Numbers At One Value 

Another great advantage of using a virtual number for business is that with a single price with one connection, you can use multiple numbers. 

When you're trying to get your business a virtual phone number, you should go with multiple numbers of accessibility plans. To do so, simply assign a number to the department that deals with a particular business segment. For instance, you'll have a number for customer service, one for your accounting staff, and a separate one for the marketing department. 

8. Separates Business From Personal Calls 

Making calls from your private cellular phone or home allows you to advertise your private number. Secure your mobile number by changing it to a virtual one, allowing a virtual number to display on receiver's caller ID 

It may be a more viable alternative for business owners or employees who would probably be hesitant to provide clients with their private phone numbers. 

Certainly, a virtual phone number may cost you money, but it's a more practical option. Imagine purchasing different business mobile phones for yourself and your team. This sounds more expensive. 

9. Allows On-The-Go Business Management 

You wouldn't like to miss any possible chance at the earliest stage of starting your business. That's why it's necessary to upgrade to a virtual phone system with something like cellular phones in taking calls. 

You may not get rid of your existing private number, as we mentioned in earlier sections. But, you could simply pin the number assigned to your landline and transfer it to a virtual phone if you want to get rid of landline systems but hold on to the number. In other words, your landline number can be your virtual number. 

Clients will never realize the difference even though they still dial the very same number to contact you. Incorporating all the functionality of a virtual system can make business as usual. 

Virtual numbers create a certain level of flexibility, which can't possibly be given by typical landlines. Routing calls towards any device is simple, allowing business owners to handle business on the operate anywhere they can be, as long as there’s an internet connection. 

10. Provides Ways For You To Never Miss An Important Call 

In incorporating the use of virtual phone numbers in your business, you never have to miss an important call. You can always return the call or can immediately call transfer as needed. May it be to an office phone, department phones, PC, as well as tablet devices connected to your virtual number. 

If you happen to not pick up a call, you may set up a series of calls to search for you after certain lines and systems. So, by having a virtual phone number, you’ll never experience that from happening again. 

11. Enhances Professional Image 

Businesses should be very flexible – continually adaptive to changes and challenges. The next time the challenge of putting up new workspaces or relocating your business comes up, never let your clients feel that you're out of reach. 

It's good to note that virtual phone numbers also move with you. With a reliable virtual phone number service provider, no matter where you're moving in time, you can always tend to the client's needs. Doing so will indicate that you have a stable and trustworthy company, giving an impression of your professional image. 

12. Helps Build A Strong Entrepreneurial Brand 

It's important to develop a reputation and a strong brand for your business. Buying a number that’s instantly recognized as trustworthy or iconic is a great way to mark business and boost its reputation. 

A number that contains 0845 directly indicates a company has nationwide reach, and toll-free numbers consist of 0800 would instill consumer confidence. 

A virtual number can give any business a variety of benefits. They provide a low-cost, low-risk investment, which makes virtual phone numbers a technology highly desirable on a tight budget. 

13. Provides Cheap Expansion Costs And Lower Risks 

Most businesses run on a limited budget when starting up. When a business owner finds a new sector in which demand exceeds supply, it's difficult to leverage on the potential when there’s a lack of funds. Buying a virtual number with designated area codes and sets up in your location can be highly helpful for small businesses. Especially when you're looking to venture out to areas where it’s incredibly expensive to hire office space. 

Customers tend to go for the business whose brand is a wide range. If your initiatives are now more aggressive and you're targeting clients overseas, purchasing a virtual number is a great way to test a particular industry. You can reach that end without contributing to the investment and management required. 

14. Offers Security On Calls 

The need for virtual numbers for call monitoring allows tight control over every call made and received. A sophisticated system can effectively see who was calling and from where they’re calling. With virtual phone numbers, you can set call bounds for numbers, which in turn can boost security and decrease costs. 

Getting a security profile linked to a virtual number instead of a mobile service prevents businesses from installing unauthorized calls, especially to the costly domestic and international public switched telephone network. 

Work and private calls could also be split on the very same mobile phone. Work-related calls from virtual numbers are transferred to the device. If caller-id is applied, business-to-person calls can then be discriminated against. Some VOIP alternatives and mobile applications enable business and personal categorization to split contacts as well as information. 

15. Avoid Telemarketers 

A virtual number should help you avoid telemarketers if something comes with instant screening. Doing so is as simple as inputting contact information on a document. 

Also, adding and removing a virtual number that collects too many undesired calls is relatively easy. 

16. Increases Productivity 

Any virtual phone can operate for almost everywhere you chose to set things up. Thus, your contact service center can also be built in a distant area that isn't near your business. Consequently, you just don't pay a lot of fees, but you'll get to hire someone who's very willing to work with your business. 

When both performance and productivity is always increasing and improving implies that your business is on the right track. In having a virtual number, there's a lot more than just calling your supplier or a client, but it’ll also boost business productivity. 

The Bottomline 

When operating a business, it's worth analyzing the situation on how you communicate with all the players on your business. There's a lot of great perks you can gain by using a virtual number. Valued features of a virtual number system are call logs, voice messages, teleconference, and others. These can greatly help you manage your business like a pro. 

Getting virtual phone numbers connected to traditional landlines will certainly lessen your loads and stress in improving the business's communication system. 

Use automated virtual phone numbers to improve your communication with business partners, current, and potential customers. Since they're your bread and butter, provide them with both the easiest and best way to reach you. 

Realize that your primary goal is to have a consistent and reliable means of communication. Keeping a close connection with your customers will greatly increase the chances to increase your sales and profitability.

Bootstrap Business Blog Newest Posts From Mike Schiemer, Partners, & Blog Outreach Services