Did you know that organizing your office can help your mental and physical health? Consider planning and organizing your office move, so you don’t get stressed.
Are you looking for moving office tips? Not to worry! In this guide, we’ll explain how you can prepare for your office relocation.
Want to learn more about moving your office with less stress? Keep reading to find out about office relocation made simple.
1. Plan a Few Months in Advance
Don’t leave your move to the last minute. You want to begin the process as soon as you can.
Consider picking a manager or two who will help the entire move. Your administrative team could take on this project. Ask them to give different tasks to the staff and follow up with them.
You could also see if anyone has experience with a commercial relocation. This way, you can get everything packed in an organized manner.
You’ll also want to figure out your budget for the move. This way, you won’t have any surprises on moving day.
2. Does Everything Have a Place in the New Office?
See if you can get a blueprint for your new office. You’ll want to know how you’re going to move bigger items like furniture and large printers. If you are smart, you already have an office pod selection which are easier to move and versatile for your new work space.
You might notice you don’t have room for a third printer or desk. With a blueprint, you can organize beforehand where your office furniture will go.
Do you hope to bring the large printer and scanner to your new office? Is there enough space for the fridge in your new break room? Don’t waste money or effort moving items that won’t fit in your new office space.
Measure your items and see how they will fit in the new space. Take into account conference room furniture, kitchen appliances, and electrical equipment.
3. Research Moving Companies
Research and get quotes from a few commercial movers before you choose one. Office moves can get expensive. If you have a big budget, you could hire a full service moving company.
You won’t have to worry about packing, loading, or unpacking at the new office.
Ask business friends if they know moving companies that specialize in office relocations. Hire a company that has a record of success.
Invite the mover to come and check out your office to get an understanding of the move.
4. Provide Employees With Directions
Ask your team to pack up their desk on their own. A moving company will move bigger items, but staff should pack personal belongings.
Let your staff know when everything should get packed. Consider giving your team a few hours off a few days before the move. Ask them to use this time to pack up the home.
5. Prepare Your Technology
When moving to a new office, you will need to disconnect and reconnect all your technology. Getting your technology organized is one of the most challenging parts of moving.
When you know your date, ask your IT department to create a plan. The plan should detail how they will transfer your office's technical equipment.
Make sure the plan includes phones, servers, computers, data, and internet plans. Having your IT organized before the move is critical. You don’t want to delay.
6. Read About New Building Rules
Does your company own the new building? If not, you should get a list of the building rules before you move. This way, you can find out if there’s a specific time of day you’re allowed to move.
Some buildings only want new commercial residents to move during non-business hours.
You also might have to ask in advance to use the service elevator. Call the building management as soon as possible so you can plan your moving day.
7. Update Your Address
Update your documents with your new business address early. Place your order for new envelopes, return labels, letterhead, and business cards.
Inform your clients through a newsletter, social media update, or call. Contact clients who ship items to you and let them know right away.
You’ll want to have your updated documents before your move. You don’t want to spend a few weeks in your new office without them.
8. Label Your Boxes With Detailed Information
Make sure you take the time to add notes to each box. This way, you can keep the operations of the move organized.
Label every single box. You won’t lose time trying to find different office supplies when you arrive.
You could create a spreadsheet that lists what’s inside each box. Number the boxes. You can also note where the box should get placed in the new office space.
9. Consider Moving Non-Essential Items
You can simplify your move day by bringing over a few boxes ahead of time. Take items like plants, lamps, and bulk office supplies. Set them up before you move in. Moving more fragile items will prevent things from getting broken.
10. Host a Moving Day Celebration
Office relocations are stressful for everyone. Plan a fun party to thank everyone for their cooperation during the move.
Host a pizza party a few days after moving to the new space. You could consider a mid-week luncheon and order in takeout food.
Your staff will see how much you appreciate them. Celebrating the move can also set the tone for the new office.
Use These Moving Office Tips
We hope you found this guide on an office relocation helpful. Plan and give different tasks to your team. Use these moving office tips to help lower stress.
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