How to Staff Events Like a Pro

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When you're holding a high-profile event, you need to make sure it's staffed properly.

Staffing an event isn't as easy as it might sound. You need to find a professional team that can ensure your event goes off without a hitch. If you do it last minute, you could end up with a ragtag group and your event attendees are sure to notice.

Today, we're going to tell you how to staff events like a pro. When you've got a great team in place, you can focus on overseeing your event and looking after your attendees to make sure they're having a good time.

Don't Staff Events Last Minute

The longer you wait to book your event staff, the harder it's going to be to put together a professional team. Event staffing should be one of the first things you think about in the planning process.

There are so many horror stories of events gone wrong because they were understaffed or certain things were overlooked. When you're booking things like catering, security, or entertainment, you need to give them a lot of time to prepare for your event in order to give you the best service possible.

Figure Out What You Need

Before you start booking your various staff members, you should sit down with your planning crew and figure out exactly what you need. Consider what your venue provides and how many guests are attending so you can staff your event the right way.

You don't want to waste your own money, but you want to make sure that everyone involved will be comfortable and happy. For instance, the size of the catering staff will depend on how many attendees you've got and the type of labor and production services will depend on the nature of the event.

Make Sure Your Event Goals Are Known

When you hire your staff members, ensure that they know the ins and outs of the event and what your goals are. If you don't communicate with your staff, then how are they supposed to do an adequate job?

Educate your staff on your brand and what it means to represent it. Don't hire anyone that you aren't certain is going to make you look good.


Spend some time with your staff manager(s) and come up with a schedule for the event. Timing is everything and you'll want things to move along at a nice pace for the benefit of your guests.

Get your staff on the same page so that nobody is stepping on anyone else's toes. For instance, give the catering team enough time to get set up and take down before your DJ sets up and starts the dance party. Thorough scheduling will make the event run as smoothly as possible.

Great Staff Lets You Relax

If you properly staff events, they'll run themselves. You put all of the planning in place beforehand so that the day of the event goes smoothly and you can enjoy yourself as much as possible. Follow this guide and make sure that you know what you want and communicate that with your staff to ensure the success of your event.

If you found this post helpful, come back and visit us for more entrepreneur resources. We have plenty more great articles on staffing, event planning, and events management right here on Bootstrap Business!

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