Gone are the days when employees used to work in a 9 to 5 shift! Today, organizations are hiring professionals across multiple locations who are working on different devices, and even have different time zones. With the diversified workplace, the need for effective communication, and the incessant push for a digital work environment, it is becoming essential to find new ways to promote effective internal channels of communication that enable employees to work in teams across different locations, devices, and environments.
Effective internal communication is crucial for business success as it speaks a lot about the overall health of the organization. The dynamicity at workplace is more concerned about how employees communicate and collaborate with each other. With that, there is a dire need of increased collaboration, transparency, and feedback, which ultimately means strong internal communication.
Thanks to the technology advancements, most of the organizations are using different tools to communicate within the organization. With the evolving progress of technology, it is possible today to launch a business with just a laptop and the right set of skills. While many technologies flash and fade, company intranets are here to stay and have endured through time. From the basic functionality of document recording and basic collaboration, intranets have evolved big time and now drive productivity, manage projects, publish information and events, promote collaboration, and much more. Overall, the company intranet remains one of the most popular and beneficial platforms for improving communications in the organization.
Why Do You Need Company Intranet?
Improving internal communication is a highly effective way to take your business to the next level, but it requires proper utilization of a company intranet software within the organization. But before giving a thought to intranet, you should solidify your goals because your goals may vary from other organizations. Some of the common goals and benefits you will experience with modern intranet are listed below:
Increased Transparency
Poor communication can lead to chaos, especially when new policies and procedures are launched in the organization. Often, the chaos occurs when people do not pay attention or do not go into the subject details. A modern company intranet improves the transparency in communication at different levels and keeps these issues at bay.
Better Engagement And Productivity
An integrated platform like intranet can convey company news, announcements like performance awards, achievements to motivate employees. The engaged and motivated employees are more likely to own tasks and projects, acts decisively, clear about goals, and lead to better business outcomes.
Multi-Way Communication
Company intranet being a mass announcement platform allows you to have multi-way communication with the employees. It is very beneficial for any organization to eliminate potential issues as the problems come to light via feedback, at the same time helping other staff members to overcome the same issues.
Improved Company Culture
The culture of organization has major impact on the employees as well as the customers. The interconnectedness between the internal and external audiences need to be well-maintained and this is where company culture comes in. A company intranet like BizPortals 365 is perfect for sharing relevant information and announcements that can give voice to your organization.
Saved Time And Money
The dissemination of the right information to the right people is a full-time job in itself. But with a company intranet, it is very easy and fast to post announcements and news. The less consumption of time in operational and administrative tasks leads to better utilization of time by focusing on more productive tasks after switching to the company intranet portal.
Here Are The 5 Effective Ways To Boost Internal Communication Using Company Intranet
The practices of collaboration and communication have great potential to drive your business forward. At BizPortals 365, there are multiple ways of intranet to boost internal communication and reap great benefits. Some of the most effective ways are listed below:
1. Automating The Operational Tasks
There are many mundane tasks in every department and every organization that take up a lot of productive time of the employees. These tasks can be submitting purchase records, form submissions, leave management, IT support tickets, HR forms etc. You can directly automate your routine tasks with the help of “Form Center”. You can also select your popular forms according to specific requirements.
2. Sharing Internal Knowledge
There is no doubt that knowledge sharing drives better returns on investment for business. According to a recent study (source: https://www.shrm.org/hr-today/news/hr-magazine/Pages/0504covstory.aspx), Fortune 500 companies bear a loss of approximately $31.5 billion every year due to lack of knowledge sharing in the organization. The internal communication tools and social collaboration are some of the good ways to share knowledge in organic manner. For example, employees can watch training videos, check news and announcements, follow key people etc.
3. Transparent Internal Communications
There is a common problem of communication gap at different levels, especially in large matrix organizations. Here, the company intranet acts as a savior because the employees can directly ask questions to senior management through intranet portal. It is important to understand that an intranet is required to have seamless communication. A study conducted by The Muse (source: https://www.themuse.com/advice/this-just-in-meetings-email-and-interruptions-hurt-you-more-than-you-think) clarifies that 92% of emails are deleted without even opening them and there is a dire need of two-way communication in the organization. Simply, the intranet promotes bottom-up communication to have better and transparent internal communications. For example, the “Employee Center” section of BizPortals 365 is dedicated to transparent communication within the organization.
4. Recognition Of Employee Contributions
Employee engagement is one of the most important factors that drive the organization's success. There are many times when employees are under stress and overworked. That also lowers the team morale. According to The Muse (source: https://www.themuse.com/advice/10-shocking-stats-about-employee-engagement), 70% of the employees in the U.S. are not engaged and there are only 25% leaders who have an engagement strategy. It is vital to use a company intranet to enable the connection and collaboration among team members. According to Forbes (source: https://www.forbes.com/sites/victorlipman/2017/02/01/3-reasons-employee-engagement-is-declining-and-how-managers-can-improve-it/), an intranet establishes and reinforces work friendships to enhance employee engagement. Well, employee recognition is considered as one of the simplest and finest solutions to keep the employees motivated and raise the levels of employee engagement. With the help of company intranet, the employee pictures and recognition videos can be posted to appreciate the employees at regular intervals. According to Globoforce, (source: http://www.globoforce.com/wp-content/uploads/2016/10/The_Employee_Experience_Index.pdf) 69% employees say that they can work harder if they are well-recognized and appreciated.
5. Improved Return On Investment
Some of the key objectives of collaboration are organizing, documenting, communication, and coordination. These activities contribute to increased productivity. According to McKinsey (source: https://www.mckinsey.com/industries/high-tech/our-insights/the-social-economy), collaboration and connection can increase the productivity in an organization, amounting to $1.3 trillion per year. Another fact revealed in the McKinsey study indicates that the implementation of social technologies can raise the productivity of workers by 20 to 25 percent. If executed properly, successful collaboration through a company intranet leads to positive impact on all areas of business, which results in better returns on investment.
Company Communication Conclusion
In many large to medium sized organizations, it gets difficult to communicate company news because most of the times, communication gets tweaked when it moves from top to down level. Let your company intranet serve as a vehicle for disseminating the necessary information and boost the overall internal communication.
