The Many Different Ways to Boost Productivity at Your Business


It does not matter what type of business you operate, increased levels of productivity are something that you should always be seeking to achieve. It goes without saying that there are going to be instances whereby productivity levels take a dip. After all, it is hard to keep the same level of momentum going all of the time. This is why you constantly need to be looking for ways to improve efficiency within your business. Luckily, you are going to find plenty of suggestions in this article. Read on to discover the many different ways you can give productivity levels a boost at your company. 

Discover What Isn’t Working 

Before you can start implementing changes that will boost productivity, you need to first discover what is holding your business back. Where do the inefficiencies lie within your current processes? Firstly, try to identify what tasks you believe you take longer on than necessary, or discover where your business spends a lot of its time. Once you have done this, you can start delving deeper to try and determine the root cause of the problem. 

Rethink The Way You Go About Business Meetings

There is no denying that business meetings are important. However, they are often very efficient. Do your meetings tend to go on for hours and hours? Do you invite the entire firm to every meeting? Instead, you need to cap your meetings to a certain time limit, and make sure you stick to this limit. To do this, every meeting should have a strict schedule in terms of what is going to be discussed, and you should make sure that only these elements are discussed and that you do not go off track. Aside from this, make sure you only invite employees to the meeting if they are going to be impacted by what is being discussed. A lot of employees waste valuable time sitting in meetings that are not even relevant to them. 

Consider Outsourcing

A lot of business owners don’t want to outsource because they want to do everything in-house. This is admirable, but it could be holding your business back. This is especially the case if you and your employees are spending a lot of time on tasks that are not your company’s core activities. So, to determine whether a certain element of your business should be outsourced, ask yourself the following questions: 

1. Would it be cheaper to outsource? 
2. Would outsourcing this task enable me to focus on core business activities? 
3. Would you benefit from more specialist expertise for the task in question? 
4. Is the task required constantly, or only on a seasonal / random basis? 

Show Your Employees That They Are Appreciated 

Would you work harder for someone who appreciated you and showed you that they were thankful for your work? Or, would you work harder for someone who didn’t acknowledge anything you did? Enough said! You need to show your employees that they are valued, and they will reward you with loyalty and improved productivity. This ranges from saying ‘thank you’ to throwing a party now and again for your employees. This may seem unnecessary, but you will be shocked by how much of a difference it makes. When someone feels appreciated, they are naturally happier in their place of work, and they will want to give something back to you. Not only this, but this can help to improve your employee retention rates, which will mean you are much more likely to hold onto your best talent. Plus, if you think about, if you have low retention rates, you’re going to constantly be employing new workers, which causes disruption. And what does disruption cause? Yes, a lack in productivity! It can be a vicious cycle or it can be a positive one, depending on how you go about it. 

Look For ways To Improve Document Management 

Nowadays; businesses handle an abundance of data. There are many different documents and files that employees need to access on a daily basis. If your document management is not up to standard, then it is of little surprise that your workforce is not operating as efficiently as they could be. Here are a few of the symptoms of poor record management: 

1. Poor organization and clutter 
2. Lost files 
3. Poor productivity 
4. Wasted time 

These are four things that are certainly going to hold your business back, and so it is critical that you give your document management more attention. Take advantage of software that is available, and make sure you have a correct system in place, which all employees need to be aware of. Here are some tips to help you get started: 

1. Delete files that are invalid, outdated, and old on a routine basis so that you can benefit from more storage space. 
2. Backup your files on a regular basis. 
3. Generate a nested folder system, which is structured logically, for easy access and browsing. 
4. Set up a system for naming the files. 
5. Make your files and documents searchable by including descriptions, tags and Meta descriptions. 
6. Make it a daily task to organize your newly created files. 
7. Organized your company email, and download and store attachments in a manner that is going to keep all of your documents streamlined. 
8. Set up clear guidelines regarding the storage of files and how they should be saved. 

Make Your Employees More Productive 

When we talk about improving the productivity of a business, a lot of this comes down to improving the productivity of the business’ employees. After all, your workforce is the heartbeat of your company. If they aren’t working to their best, then your company will never be efficient. Nevertheless, getting your employees to be more productive is not as simple as just telling them that they need to work harder. In fact, if you do this, it could have the opposite impact. So, how do you create a more productive workforce? Here are some suggestions to help you out… 

1. Enhance your coaching skills. 
2. Offer your employees support whenever they need it. You need to make sure they have all of the resources they require to work efficiently, be it training, money, people, or time. 
3. Establish SMART (specific, measurable, achievable, realistic, timely) goals. The last thing you want to do is set your team up for failure because your goals are simply not attainable. 
4. Demonstrate humility and request feedback for yourself. 
5. Recognize performance. 
6. Inspire them. 
7. Communicate often, and make sure you do it early and clearly. 
8. Develop your employees by offering them opportunities to grow. 9. Get to know them. They are people at the end of the day! You shouldn’t merely view your employees as a resume. 

Explore Digital Integration 

According to research that has been carried out, 25 per cent of companies will lose their competitive ranking this year because of not being efficient in digital integration. There are a number of different ways you can boost productivity by integrating digital solutions. One example is the automation of tasks that take up a lot of time. This enables your workforce to focus on aspects that demand human attention. A consistent result of digital integration is easier and faster communication. This is because your workforce can collaborate more efficiently with customers and with one and other. Reports can also be generated and shared rapidly. 

Implement Some Small Changes To Make Your Business More Streamlined

Last but not least, there are many changes you can make to ensure your company becomes more streamlined. This includes the following: keeping items that are most used in easy reach of your employees, having a message board station for everyone at work to write messages on, assigning a set time per day for employees to check their emails (unless they are part of customer service, of course), and creating a communal list with the different zones in your office so that people can find information quickly. If you work with remote workers, you may want to set up a zone whereby you have clocks so that your current department can easily see what time it is where their remote team is, enabling them to know quickly if they are available or not. 

As you can see, there are many different ways you can increase productivity levels at your business. Hopefully, you now feel more prepared to take your company to the next level. Try some of the suggestions that have been provided and you are bound to notice a difference. Of course, changes won’t necessarily happen overnight. If you show your employees you are grateful for their hard work, you may notice an instant spike in productivity. However, to make your documents more organised and to change the way you go about meetings is going to require a little bit of time, but it will certainly be worth it in the end.


I hope you enjoyed this article about the multiple methods to boost productivity within your company.

Interested in more articles about improving company efficiency?

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