How to Organize a Business: A Guide for the Disorganized Small Business Owner

how to organize a business disorganized small businesses owner neat office desk

According to the Bureau of Labor Statistics, business productivity in the United States grew by 1.8% in the last quarter of 2018. Many entrepreneurs have concerns on how to organize a business for stable growth.

If your small business is disorganized, it is important to strategize on necessary changes to experience success.

Read on to learn how to organize a small business.


How to Organize a Small Business

For small business owners, few employees and a restrained budget are routine challenges. Yet, the reasons should not be an excuse for disorganization.

Read on to learn how to organize your small business for remarkable success.


1. Clear Your Workspace

A messy workspace will make your day chaotic and inefficient. Look for the papers that you don't need and dispose of them. The coffee mugs that have been lying around your desk the whole week are also a distraction.

Wiping your table will make you feel more organized. You will have clarity of thoughts. When leaving the office, ensure that you leave your desk clean for the next day’s work.

For your small business, space might be a hindrance. Have cantilever racks to help in your storage. You can place your items in the same place to minimize time wastage looking for things.

As part of cleaning your workspace, ensure that you clean your computer. Dust off the mouse, keyboard, and screen. Ensure that you clear your desktop off old files that you don’t need.


2. Go Paperless

Keeping track of all your business transactions is important. However, if not well managed physical tracking through receipts and invoices may clutter your office leading to disorder. Overflows in filing cabinets and loads of paper on your desktop are signs that your small business may be struggling with the disorder.

Maintaining a paper trail is difficult in such an office setting. Small businesses can easily struggle with the loss of critical information. You need to worry though when you can go paperless.

Scanning your documents then uploading them to your Dropbox can be a decluttering measure. You may decide to have a cloud storage service. This helps with the storage of your shared documents and information.

You will enjoy a greater extent of order with a paperless documentation structure. You only need to take advantage of evolving technology to get there.


3. Standard Operating Procedure

The source of disorder is often the failure to have an uninformed approach to procedure and operations. If you operate a small business, where you retail certain products the procedure of sales and restocking must be well-defined. This ensures that all the operations within the business are within the set standards.

If your approach to selling and restocking relies on the FIFO method, then all your products should be set out in such an order. Having employees using varying approaches can lead to disorder. You need to have a system where all the management and business practices are in harmony.

A standard operating system ensures that there is a unified process from the moment you stock in your inventory to the point at which the stock is sold.

Certain trivial aspects such as the standard display of products can be a reflection of disorder within your business.

You need to define your way of doing things so that all your employees can adhere to a common procedure. This will be a sure way of bringing sanity in your operations.


4. Motivate Your Employees

Whether you have 2 or 50, employees are the greatest business asset. Their motivation should be a priority because they influence the direction and organization of the company. Employee motivation is not necessarily costly; you can opt for simple motivation strategies.

Unhappy employees will be unorganized and less productive. The way they interact with customers shows a lack of enthusiasm. As a small business owner, have an individualized relationship with your workers to know what can motivate them.

To keep your staff motivated, let them take part in the implementation of new processes. Ensure that the working hours are flexible so that they can have a work-life balance.

Regular appraisals and bonuses can also be ideal motivational approaches.


5. Plan for Tomorrow

Another way to achieve small business organization is planning. With the few staff, your involvement in the business is engaging. Plan your activities for the next day or better still, the whole week.

Each day, note down some of the things you want to achieve the next day. A reminder can be a great resource. Noting your day’s achievement can be a great way of self-motivation.

Scheduling for all activities should be part of planning. Most disorganized business owners assume that there is enough time for all projects. Eliminate the wasted time by scheduling.


6. Utilize Organizational Tools

Jotting down notes can be quite overwhelming especially when you have other engaging tasks. With the advent of digital technologies, embracing organizational tools can benefit your small business. The tool will benefit your clients and smooth business operations.

The wide range of organizational tools has features that promote multiple benefits. You can schedule your activities and use the tools to communicate. Besides, you can have online meetings with your workers with some of these platforms.

An organizational tool allows the team to work on a task together. As a result, your inventory planning, budget allocation, and tracking become easier. With the diverse options, you can get a tool that can be an exceptional small business organizer.


Knowing How to Organize a Business Will Guarantee You Efficiency

A disorganized business setting may cost you a lot. You are unlikely to enhance efficiency when operating within such a context. The risk of incurring losses due to the loss of information is high.

You will also tend to waste time tracking papers or keeping track of inventory. These reasons form the basis for the need to declutter. Knowing how to organize a business will save you from detrimental inefficiencies.

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