Tips To Keep Your Organization And Data Safe

how to keep business organization secure company data safe

With the digital world enabling businesses to reach newer heights, the internet has encouraged cyber criminals to disrupt those same businesses. Despite the fact that internet data policies have improved significantly, but these cyber criminals always find a way to reach sensitive organizational data. The worst thing is that they steal this data to hold it for ransom. Getting access to a vast amount of data allows them to encrypt and later ask for a ransom to decrypt that data. 

A spike in data breaches has amplified the concerns of many businesses. And they are taking measures to protect themselves from these ransomware attacks. Both small and large businesses are striving hard to secure their valuable data with the latest data protection technologies. If you are assuming that storing your data on a password- protected computer is secure, think again. However, hiring professional expertise is what makes organizational data secure for longer periods. It is a common saying “one ounce of prevention is worth a pound of cure” meaning it is always easy to prevent something rather than remedy it. Hiring a data protection service allows you to get out of the worries of cybercriminals. Cloud Collective is an example of such an organization that follows the latest data security trends and keeps itself up-to-date. Let’s discuss seven proactive tips to keep your organization and its data safe: 

1. Employee Education 

Employees of an organization are always the main medium for hackers in major data breaches. It is also common that most organizations don’t even guide their employees to take precautions in the workplace. The rising trend of bringing your own device(BYOD) has encouraged many organizations to save the expense of workplace electronics. But to their detriment, this is the top reason why their networks face major data breaches. A small malware attack can easily spread to the whole network within minutes and cause a breach. The business owners are always advised to educate their employees to follow standard procedures at the workplace. The use of social media like Facebook, Instagram must also be forbidden because they could also be behind data breaches. Awareness of scams and phishing emails will allow employees to stay safe from the harsh effects of hackers. 

2. Define A Security Strategy 

Defining a security strategy for the business sounds sensible rather than sitting and letting hackers do their job. Every business should have its own cloud security infrastructure to secure their confidential documents and contracts. Moreover, an event report for anomalous activities in real-time also helps respond to attacks faster. 

Using the firewalls and pre-scanned emails from the central server allows you to stay safe from the malicious files from the cyber attackers. Many businesses delay implementing these strategies and end up messing things up. 

3. Updating Network Security 

Having secure and top-notch network security on your end relieves you from the worries of cyberattacks. It is always the network, where hackers put their malicious baits for employees to eat. However, adding network security adds an extra layer of security for your organization. 

Updating the router security and virus definitions regularly allows your systems to better respond to anomalous activity. Moreover turning off the visibility of your network also eliminates the risk of attacks from hackers. 

4. Using Strong Passwords 

A password no matter how unique it is can be accessed within a short time. However, composing a strong password can make the job of hackers a little harder. Always create the strongest passwords combinations for each activity within your organizational network. Using uppercase, special case and numbers in your passwords to increase the password complexity. 

Moreover, increasing the characters up to eight characters keeps the software and systems secure from potential attacks. Enabling two-factor authentication makes it even harder for hackers to find a way into your network or systems. 

5. Encouraging Device Privacy 

In fact, most cyberattacks occur outside the organization so leaving the private and secret information on the screen can be detrimental. Organizations must encourage employees to work on company premises and never leave their device logged in. 

The electronic devices are an easy loot for hackers and can result in fraudulent activities. No matter how many security precautions you define in the workplace even a small mistake can put your business at risk. 

6. Always Backup Your Data 

Enabling the backup copies of the sensitive data can not only reduce the danger of potential loss but also assures security from hackers. It is only a matter of time before hackers force themselves in. So, you need to have a data backup plan in place. However, having cloud storage with continuous data-synchronization virtually eliminates the chance of data loss and potential attacks. 

7. Perform Security Scans 

Performing security scans for your deployed system is also a valued practice. It is advised by many prominent security professionals. Scanning the servers, devices, and storage of sensitive data enables you to stay abreast of odd activities. Monitoring the traffic also grants the business owners a choice to immediately detect and shut down peculiar activities. 


To say the least, keeping the sensitive organizational data safe from unauthorized access is always difficult but never impossible. Finding the right tools and information and promoting a culture of privacy and security helps prevent incidences of cyber attacks.

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